Data Protection and Privacy Policies
Why is the Data Protection Act Required?The Data Protection Act 1998 had to come into being because the increasing use of computers in business made it easier for private information to be transferred and manipulated. Before computers were easy to buy and use, canny B&B owners would keep information on their previous guests and the more enterprising would post brochures and details of events and offers every now and then.
Personal computing changed the nature of that when it became easier and faster to copy large amounts of people's information and send it across the globe in an instant. As a B&B owner you will almost certainly come under the auspices of the data Protection Act as you will be recording names, addresses, telephone numbers and email addresses for guests or other people you come into contact with while conducting your business. The first step is to register with the Information Commissioner.
Look After Guests' Personal DetailsIf you are unsure as to whether or not you need to register, the Business Link website has an interactive tool to help you decide. If you do need to, then it can be done online or using a paper form and there will be a charge for this (currently £35).
The Data Protection Act essentially says that you must keep guests' data secure and private, you must not pass it to anyone else without their express permission, and you must allow them to see what information you hold on them. There is a lot more to it though and the detail can be found on the Information Commissioner's website.